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Microsoft Word & Word Perfect

A great deal of the source material for our web sites is in the form of word processing documents in either Micosoft Word or Word Perfect format. Here are some suggestions.

Make sure the material for each web page is delivered to the web steward as a single text file. In other words, don't expect him/her to be an editor breaking a complex text document into several web pages. It's also a good idea to deliver hard copy (paper) when you deliver the floppy disk; you can make whatever notes you wish on the hard copy and he can more easily see what he has to do.

In order to make the web site easier to maintain, it is best to avoid creating temporary pages. If material is temporary, make it a part of an existing page rather than create a new one. Maybe even create a new page to handle the sort of material that the new information represents. But, try to avoid creating and destroying temporary pages. Altering the structure of the site is more tedious than changing a page.

Boldface , italics and bold italics type are very helpful to a web page and they transfer well from word processing to a web page. Please use them. A web page with no boldface or italics often appears dense and boring.

Lists also transfer well. When creating lists, it is important to use the "bullets or numbering tool" in Microsoft Word or the ............. convention in Word Perfect. If you don't, then either lists don't look like lists when they get to the web (they become paragraphs), or else the web steward has a very tedious time converting them to HTML.

Font choices do not translate well to a web page, so we strip out all font references when importing web page source material.

Underlining is a very bad idea on web material because underlining is used for links to other web pages. It's confusing if underlining is also used for emphasis.

To create source material for a web page, we load a document into Microsoft Word and "save as html" to preserve the italics, fonts, list references and a few other features that translate well to the web. (We have had more success with Microsoft Word than with Word Perfect in creating an html file, but the Word Perfect "save as html" feature can be used.) Then we import the document into our web page compiler stripping out everything except the "body" of the html document and stripping all font references out as well. The resulting text is basically ASCII text with some html enhancement. We can then add additional html enhancement using the ParkeNet HTML Editor which is built into our web page compiler.

When asking for corrections to existing web pages, it is best to print a copy of the page and mark it up to be very clear to the web steward what changes are needed. If instructions are not clear, then they may be be carried out incorrectly and everybody's time will be wasted.

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